Administration Assistant/ Float Receptionist

Job Description

Administration Assistant/ Float Receptionist

Ashford, Kent

Full time in the office but part time will be considered

Salary depending on experience

A modern and reputable solicitor’s firm in Ashford are seeking an Administrator/ Receptionist to join their team.

They are a successful solicitor’s firm dealing with a range of matters to include property sales/purchases, matrimonial issues,…

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Administration Assistant/ Float Receptionist

Ashford, Kent

Full time in the office but part time will be considered

Salary depending on experience

A modern and reputable solicitor’s firm in Ashford are seeking an Administrator/ Receptionist to join their team.

They are a successful solicitor’s firm dealing with a range of matters to include property sales/purchases, matrimonial issues, private client matters, company & commercial, immigration and litigation matters.

You will be required to provide support to all fee earners and secretaries within the office. Also responsible for covering reception in other offices when needed.

Responsibilities will include:

  • Handling incoming enquiries by telephone and meeting and greeting clients and visitors
  • Assist in the completion of requested print, scan, photocopying, binding jobs from the legal departments and ensure that these are completed and delivered in a timely manner.
  • Booking meeting rooms and arranging appointments.
  • Dealing with the incoming and outgoing post - opening, scanning, sorting and distributing, franking, taking to post office and/or delivering letters by hand locally.
  • Ensuring kitchen and rest rooms are adequately stocked at all times with necessary supplies; shopping for office consumables such as tea, coffee, milk etc., as required.
  • Taking overflow calls and covering Receptionist during lunch time, holidays and sickness.
  • Providing cover for the Receptionists at our other offices during holidays and sickness.
  • Provide basic IT support to all legal departments across the firm, eg. Changing hardware such as screens, keyboards etc.

The ideal candidate will have:

  • Experience within a client facing reception role, preferably in a law firm.
  • Audio typing experience
  • Excellent communication skills, both verbally and in writing.
  • Excellent client/customer service.
  • Able to multi-task.
  • Works well under pressure.
  • Must be a team player.
  • Adaptable to change and new initiatives.
  • Previous experience in working with Microsoft Word, Excel and Outlook.
  • Be process and deadline driven.
  • Ability to think outside the box and solve problems.
  • Ability to use your own initiative, prioritise incoming work/deadlines whilst working under pressure.
  • Excellent client/customer service with the ability to converse with people at all levels with the business.

Job Description

Administration Assistant/ Float Receptionist

Ashford, Kent

Full time in the office but part time will be considered

Salary depending on experience

A modern and reputable solicitor’s firm in Ashford are seeking an Administrator/ Receptionist to join their team.

They are a successful solicitor’s firm dealing with a range of matters to include property sales/purchases, matrimonial issues, private client matters, company & commercial, immigration and litigation matters.

You will be required to provide support to all fee earners and secretaries within the office. Also responsible for covering reception in other offices when needed.

Responsibilities will include:

  • Handling incoming enquiries by telephone and meeting and greeting clients and visitors
  • Assist in the completion of requested print, scan, photocopying, binding jobs from the legal departments and ensure that these are completed and delivered in a timely manner.
  • Booking meeting rooms and arranging appointments.
  • Dealing with the incoming and outgoing post - opening, scanning, sorting and distributing, franking, taking to post office and/or delivering letters by hand locally.
  • Ensuring kitchen and rest rooms are adequately stocked at all times with necessary supplies; shopping for office consumables such as tea, coffee, milk etc., as required.
  • Taking overflow calls and covering Receptionist during lunch time, holidays and sickness.
  • Providing cover for the Receptionists at our other offices during holidays and sickness.
  • Provide basic IT support to all legal departments across the firm, eg. Changing hardware such as screens, keyboards etc.

The ideal candidate will have:

  • Experience within a client facing reception role, preferably in a law firm.
  • Audio typing experience
  • Excellent communication skills, both verbally and in writing.
  • Excellent client/customer service.
  • Able to multi-task.
  • Works well under pressure.
  • Must be a team player.
  • Adaptable to change and new initiatives.
  • Previous experience in working with Microsoft Word, Excel and Outlook.
  • Be process and deadline driven.
  • Ability to think outside the box and solve problems.
  • Ability to use your own initiative, prioritise incoming work/deadlines whilst working under pressure.
  • Excellent client/customer service with the ability to converse with people at all levels with the business.

Job Summary

Location: Ashford
Contract Type: Permanent
Sector: Law
Division: Legal Support
Date: 20th April 2022

Apply now

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Key Contact

Grace Feasey

Grace Feasey

Legal Recruiter

Email: Click here
Phone: 023 9232 1991

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Job Summary

Location: Ashford
Contract Type: Permanent
Sector: Law
Division: Legal Support
20th April 2022

Apply now

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