Job Description

Residential Property Legal Secretary/PA

South West London

Salary depending on experience

Full Time in the office

Legal 500 law firm with offices in Surrey and London firm are seeking to appoint an experienced property secretary with the Residential Property Department.

The chosen candidate will be supporting fee earners within the Residential Property Department handling residential property and high value matters, including freehold and leasehold sales and purchase, equity release, shared ownership, re mortgages and buy to let.

Duties will include:

• Opening files and new matters on Case Management system
• Preparing client care letters and service plans
• Audio typing from dictation when needed
• Preparing and drafting correspondence and precedent documents for fee earners (from PLC and the firm’s own library of precedents)
• Submitting searches and preparing draft reports on results and title documents
• Carrying out searches (bankruptcy and priority)
• Extensive use of the Land Registry portal
• Preparing completion statements and invoices
• Drafting and submitting Land Registry applications and dealing with completions and post completions formalities
• Liaising with clients and other parties to keep files ‘ticking over’ for fee earners
• Audio typing from digital dictation system
• Daily use of outlook for diaries, booking client and departmental meetings

Desired skills and experience:

• Legal Secretarial/Assistant experience within Residential Property is essential
• Strong and efficient secretarial/legal admin skills
• High level of attention to detail
• Audio typing ability using digital dictation systems
• Experience of using case management system
• Excellent communication and interpersonal skills
• Very well organised
• Friendly & professional attitude
• IT literate – Microsoft Word / Excel / Outlook/ Digital Audio software